RIGHT TO INFORMATION-RPO-CHANDIGARH

Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the Regional Passport Office, Chandigarh

Historical Background

Regional Passport Office, Chandigarh came into existence in the month of September 1969. Since then Regional Passport Office, Chandigarh has been catering to ever increasing demand of passports of three states viz., 14 districts of Punjab State, 12 districts of Haryana State and Union territory of Chandigarh.

 

Organization

Regional Passport Office Chandigarh has strength of about 80 employees

 

The hierarchy at the Regional Passport Office, Chandigarh includes 4 stages:

 

1.  Superintendent

2.  Assistant Passport Officer

3.  Deputy Passport Officer

4.  Passport Officer

 Functions and Duties

This office deals with the issuance of passport/travel document to the citizens residents of the following States/UT

Punjab
(State)

Haryana
(State)

Chandigarh
(UT)

Barnala
Bhatinda
Fatehgarh Sahib
Jagraon *
Khanna *
Ludhiana
Mansa
Moga
Patiala
Ropar
Sangrur
SAS Nagar (Mohali)

Ambala
Bhiwani
Fatehabad
Hissar
Jind
Kaithal
Karnal
Kurukshetra
Panchkula
Panipat
Sirsa
Yamuna Nagar

Chandigarh

* Police Districts

 

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Article 4 (1) (b) (ii) of the Right to Information Act, 2005

 

Powers and duties of the employees of the Regional Passport Office, Chandigarh

 

Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules.  Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules  is already on the MEA's website www.mea.gov.in. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website www.mea.gov.in.

                                                                                                           

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Procedures followed in the decision making process, including channels of supervision and authority:

 

Article 4 (1) (b) (iii) of the Right to Information Act, 2005


The Regional Passport Office, Chandigarh  follows the procedure indicated in Passport Manual 2001 for decision making in issuance of passports. The officers from the Superintendent to Passport Officer level have been designated as Passport Issuing Authority(PIA) for issuance of passport and take decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance with Passport Act, Passport Rules and Passport Manual .

             

WORK FLOW CHART PASSPORT OFFICE,CHANDIGARH

                                                           

                                                 Sale of forms

                                                                                                                                      

Scrutiny at Counter

Scrutiny of Postal Application

  Travel  Agent’s

  Application

District Passport  Cell Application

Speed Post Centers

                                                        

                                                     Cash Counter

                                                        

                                                PV\CID issue.

                                                        

                               Detail Entry/Verification and modification of data

                                                        

                                     Scanning of photograph and signature  

                                                        

                                                      Index

                                                        

                 Dealing Section for PV\CID Link & Processing of Files

                                                        

                                Passport Issuing Authorities For Order

                                                                            

Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases

                                                                                               

                                                                            Passport Printing Section

                                                                                               

                                                                       Passport Lamination Section

                                                                                                

                                                                                For Signature to PIAS

                                                                                              

Delivery at Counter    

Despatch Section

 

                                                                                               

                                                                                      Record Section

 

In other  administrative matters, Dealing Assistant submits the files to  the Officer-in-charge of concerned section who in turn submits to Regional Passport Officer. If necessary, matter  is referred to the CPV Division, Ministry of External Affairs for final approval. The office also  follows the guidelines issued by other Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in, the Ministry of Parliamentary affairs http://www.mpa.nic.in and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in. and Ministry of HomeAffairs(Rajbhasha).


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Norms set by the Ministry for the discharge of its functions

 

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The Regional Passport Office, Chandigarh  discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.

 

 

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Rules, regulations, instructions, manuals and records held by or under the control of the Regional Passport Office, Chandigarh  used by its employees for discharging its functions

 

Article 4 (1) (b) (v) of the Right to Information Act, 2005 - Passport Act & Passport Rules

These are  already available on the MEA’s  website http://www.mea.gov.in  In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications.

 

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Statement of the categories of documents that are held by the Ministry or under its control.

 

Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by this office:-

(i)   Passport Application Forms

(ii)  India International  Ordinary Passport Booklets (including Jumbo ppts)

iii)  Official Passports

iv)  Diplomatic Passports

v)  Certificate of identity

 

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Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof:

 

Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The Regional Passport Office, Chandigarh does not  deal directly with the members of the public in relation to formation of polices or implementation thereof. The matter is being looked after at the level of MEA

 

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Statement of boards, councils, committees and other bodies

 

Article 4 (1) (b) (viii) of the Right to Information Act, 2005

Nil

 

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Directory of officers and employees and monthly remuneration

Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005

LIST OF OFFICERS

 

Name of Officer

Designation

Sh. Vitul Kumar, IPS

Regional Passport Officer

Dr. Aman Puri, IFS

Deputy Passport Officer

Smt Veena Khanna

Assistant Passport Office

Sh. Gurdev Singh

Assistant Passport Office

Sh. Jagdish Lal

Assistant Passport Office

Sh. I M Sabharwal

Superintendent

Sh. A.K. Sarpa

Superintendent

Sh. Rohtash Singh

Superintendent

Sh. Tej Ram

Superintendent

Km. Sarita Kumari

Superintendent

Smt. Mamta Kotia

Superintendent

Sh. Anil Grover

Superintendent

Smt. Kiran Mittal

Superintendent

Sh. Rajinder Pal

Superintendent

Sh. K.S. Sapehia

Superintendent

Smt. Ameeka Kumari

Superintendent

Smt. Neelam Goel

Superintendent

Sh. R.K. Mittal

Superintendent

Sh. Avtar Singh Pathania

Superintendent

Sh. B.R. Duggal

Superintendent

Sh. Puran Singh

Superintendent

Sh. Gurpreet Singh

Superintendent

Sh. S.K. Sehgal

Superintendent

Sh. K.B. Sikka

Superintendent

Sh. V.K. Rana

Superintendent

Sh. Yash Pal

Superintendent

 

Details of monthly remuneration of officers and staff of Regional Passport Office, Chandigarh

 

Sl.No.

Cadre/Post

Pay scale

Grade Pay

1

Deputy Passport Officer

PB-3 Rs.15,600-39,100

6,600

2

Asst. Passport Officer

 PB-3 Rs.15,600-39,100

5,400

3.

Superintendent

 PB-2 Rs.9,300-34,800

4,600

4

Stenographer – Gr-II

PB-2 Rs.9300-34800

4,200

5

Assistant

 PB-2 Rs.9,300-34,800

4,200

6.

UDC

 PB-1 Rs.5,200-20,200

2,400

7

LDC

 PB-1 Rs.5,200-20,200

1,900

8

Office Assistants

 PB-1 Rs.5,200-20,200

1,800

 

Total

 

 

 

 

 

 


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Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made

 

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2010-2011  &  expenditure

Head

Approved BE

2010-11

Actual Expenditure

Updated till 30/06/2010

Salaries

 

 

Wages

 

 

OTA

 

 

Medical

 

 

DTE/TA

 

 

O.E.

 

 

IT

 

 

RRT

 

 

Minor Works

 

 

Total

 

 

 

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Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries

 

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Regional Passport Office, Chandigarh does not have any subsidy programmes

 

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Particulars of recipients of concessions, permits or authorizations granted by the Regional Passport Office, Chandigarh

 

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the Regional Passport Office, Chandigarh ---

 

 

 

 

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Details in respect of the information , available to or held by it, reduced in an electronic form

 

Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in

 

Particulars of facilities available to citizens for obtaining information

Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Citizens can obtain information through the web-site of the office at http://passport.gov.in/chandigarh.html They could also consult the mea.gov.in and  the Ministry of External Affairs, online, at http://www.mealib.nic.in Apart form this citizens are provided passport issuance information through Enquiry Counters and also by telephone. Citizens can also visit the officers during office hours on all working days between 10.30 am to 1.00 pm. Some of the instructions are also displayed on the notice boards of the Passport Office.

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The names, designations and other particulars of the Public Information Officers

 

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail :
jscpo@mea.gov.in

Central Public Information Officer

Sh. Vitul Kumar

Regional Passport Officer

SCO 28-32, Sector 34 –A

Chandigarh – 160022

 

E-mail: - rpo.chandigarh@mea.gov.in

Fax Number: - 0172-2601863

Phone Number: - 0172-2606889, 2624987-88

 

 

ASSISTANT PUBLIC INFORMATION OFFICER

 

Sh. Madan Lal

Assistant Passport Officer

Regional Passport Office

SCO 28-32, Sector 34-A

Chandigarh – 160022

 

Tel. Number: - 0172-2624989

 

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Such other information as may be prescribed; and thereafter update these publications every year

 

Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.

 

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