RIGHT TO INFORMATION-RPO-COCHIN

Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the Regional Passport Office, Cochin

 

Historical Background

Regional Passport Office, Cochin, started functioning from 1975. It caters to the districts of Alleppey, Ernakulam, Idukki, Kottayam and Trichur and the Union Territory of Lakshadweep.  The office is located at Panampilly Nagar, Ernakulam.

 

The hierarchy at the Regional Passport Office, Cochin includes 3 stages:

1.  Superintendent

2.  Assistant Passport Officer

3.  Passport Officer

 Functions and Duties

This office deals with the issuance of passport/travel document to the citizens of  Districts of Alappuzha, Ernakulam, Idukki, Kottayam and Trichur and Union Territory of Lakshadweep are under the jurisdiction of Regional Passport Office, Cochin.

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Article 4 (1) (b) (ii) of the Right to Information Act, 2005

 

Powers and duties of the employees of the Regional Passport Office, Cochin

 

Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules.  Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules  is already on the MEA's website www.mea.gov.in. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website www.mea.gov.in.

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Procedures followed in the decision making process, including channels of supervision and authority:

Article 4 (1) (b) (iii) of the Right to Information Act, 2005

The Regional Passport Office, Cochin  follows the procedure indicated in Passport Manual 2001 for decision making in issuance of passports. The officers from the Superintendent to Passport Officer level have been designated as Passport Issuing Authority(PIA) for issuance of passport and take decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance with Passport Act, Passport Rules and Passport Manual .

WORK FLOW CHART PASSPORT OFFICE,COCHIN

                                                            

                                                 Sale of forms

                                                         ▼                                                                             

Scrutiny at Counter

Scrutiny of Postal Application

Travel  Agent’s   Application

District Passport  Cell Application

Speed Post Centers

                                                         ↓

                                                     Cash Counter

                                                         ↓

                                                PV\CID issue.

                                                         ↓

                               Detail Entry/Verification and modification of data

                                                         ↓

                                     Scanning of photograph and signature  

                                                         ↓

                                                      Index

                                                         ↓

                 Dealing Section for PV\CID Link & Processing of Files

                                                         ↓

                                Passport Issuing Authorities For Order

                                                        ▼                    

Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases

                                                                                                ↓

                                                                            Passport Printing Section

                                                                                                ↓

                                                                       Passport Lamination Section

                                                                                                ↓

                                                                                For Signature to PIAS

                                                                                               ▼

Delivery at Counter

Despatch Section

                                                                                                ↓

                                                                                      Record Section

 

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Norms set by the Ministry for the discharge of its functions

 

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The Regional Passport Office, Cochin  discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.

 

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Rules, regulations, instructions, manuals and records held by or under the control of the Regional Passport Office, Cochin  used by its employees for discharging its functions

 

Article 4 (1) (b) (v) of the Right to Information Act, 2005 - Passport Act & Passport Rules

These are  already available on the MEA’s  website http://www.mea.gov.in  In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications.

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Statement of the categories of documents that are held by the Ministry or under its control.

 

Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by this office:-

(i)   Passport Application Forms

(ii)  India International  Ordinary Passport Booklets (including Jumbo ppts)

iii)  Official Passports

iv)  Diplomatic Passports

v)  Certificate of identity

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Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof:

 

Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The Regional Passport Office, Cochin does not  deal directly with the members of the public in relation to formation of polices or implementation thereof. The matter is being looked after at the level of MEA

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Statement of boards, councils, committees and other bodies

 

Article 4 (1) (b) (viii) of the Right to Information Act, 2005

Nil

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Directory of officers and employees and monthly remuneration

Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005

LIST OF OFFICERS

 

Details of monthly remuneration of officers and staff of Regional Passport Office, Cochin

 

 

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Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made

 

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2010-2011  &  expenditure

Head	Approved BE 2010-11	Actual Expenditure Updated till 31/05/2010
Salaries	Rs.3,94,00,000	Rs.78,53,172
Wages
OTA
Medical
DTE/TA
O.E.
IT
RRT
Minor Works
Total

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Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries

 

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Regional Passport Office, Cochin does not have any subsidy programmes

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Particulars of recipients of concessions, permits or authorizations granted by the Regional Passport Office, Cochin

 

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the Regional Passport Office, Cochin ---

 

 

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Details in respect of the information , available to or held by it, reduced in an electronic form

 

Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in

 

Particulars of facilities available to citizens for obtaining information

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The names, designations and other particulars of the Public Information Officers

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005
Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail : jscpo@mea.gov.in

Central Public Information Officer

Sri. B.Sreekumar,
Ag. Regional Passport Officer,

[Principal Information Officer]
Regional Passport Office, Panampilly Nagar

Cochin - 682036.
 
Fax: 0484-2310915
E-mail: rpo.cochin@mea.gov.in

 

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Such other information as may be prescribed; and thereafter update these publications every year

 

Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.

 

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