Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the Regional Passport Office, Hyderabad

Historical Background


Regional Passport Office, Hyderabad was opened in the year 1976 after bifurcating from Passport Office, Madras to serve the people of Andhra Pradesh. The Passport Office was started as a small organization and after 23 years of public service the workload has increased more than 10 fold with corresponding increase in staff strength. Today, it has grown into the second biggest office  next to Mumbai Office.


 As the input  was increasing considerably and also there was a great pressure from the people of coastal region,    Ministry of External Affairs had felt a need to have one more office in Andhra Pradesh. Passport  Office, Vishakhapatnam was opened on 17 January 1997 covering 5 coastal districts i.e.    Srikakulam, Vizianagaram, Vishakhapatnam, East Godavari and West  Godavari districts.


  The office is shifted to our own premises in Secunderabad, which has three floors consisting of 60,432 sq. ft.



The hierarchy at the Regional Passport Office, Hyderabad includes 4 stages:

1.  Superintendent

2.  Assistant Passport Officer

3.  Deputy Passport Officer

4.  Passport Officer









Functions and Duties

This office deals with the issuance of passport/travel document to the residents of the following districts in Andhra Pradesh.





Article 4 (1) (b) (ii) of the Right to Information Act, 2005


Powers and duties of the employees of the Regional Passport Office, Hyderabad


Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules.  Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules  is already on the MEA's website www.mea.gov.in. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website www.mea.gov.in.

Procedures followed in the decision making process, including channels of supervision and authority:

Article 4 (1) (b) (iii) of the Right to Information Act, 2005

The Regional Passport Office, Hyderabad  follows the procedure indicated in Passport Manual 2001 for decision making in issuance of passports. The officers from the Superintendent to Passport Officer level have been designated as Passport Issuing Authority(PIA) for issuance of passport and take decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance with Passport Act, Passport Rules and Passport Manual .


                                                 Sale of forms


Scrutiny at Counter

Scrutiny of Postal Application

  Travel  Agent’s


District Passport  Cell Application

Speed Post Centers


                                                     Cash Counter


                                                PV\CID issue.


                               Detail Entry/Verification and modification of data


                                     Scanning of photograph and signature  




                 Dealing Section for PV\CID Link & Processing of Files


                                Passport Issuing Authorities For Order


Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases


                                                                            Passport Printing Section


                                                                       Passport Lamination Section


                                                                                For Signature to PIAS


Delivery at Counter    

Despatch Section



                                                                                      Record Section


In other  administrative matters, Dealing Assistant submits the files to  the Officer-in-charge of concerned section who in turn submits to Regional Passport Officer. If necessary, matter  is referred to the CPV Division, Ministry of External Affairs for final approval. The office also  follows the guidelines issued by other Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in, the Ministry of Parliamentary affairs http://www.mpa.nic.in and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in. and Ministry of HomeAffairs(Rajbhasha).



Norms set by the Ministry for the discharge of its functions


Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The Regional Passport Office, Hyderabad  discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.





Rules, regulations, instructions, manuals and records held by or under the control of the Regional Passport Office, Hyderabad  used by its employees for discharging its functions


Article 4 (1) (b) (v) of the Right to Information Act, 2005 - Passport Act & Passpor tRules

These are  already available on the MEA’s  website http://www.mea.gov.in
In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications.










Statement of the categories of documents that are held by the Ministry or under its control.


Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by this office:-

(i)   Passport Application Forms

(ii)  India International  Ordinary Passport Booklets (including Jumbo ppts)

iii)  Official Passports

iv)  Diplomatic Passports

v)  Certificate of identity




Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof:


Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The Regional Passport Office, Hyderabad does not  deal directly with the members of the public in relation to formation of polices or implementation thereof. The matter is being looked after at the level of MEA




Statement of boards, councils, committees and other bodies


Article 4 (1) (b) (viii) of the Right to Information Act, 2005
















Directory of officers and employees and monthly remuneration

Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005

Details of monthly remuneration of officers and staff of Regional Passport Office, Hyderabad




Pay scale

Grade Pay


Regional Passport Officer

PB-3 Rs.15,600-39,100



Deputy Passport Officer

PB-3 Rs,15,600-39,100



Asst. Passport Officer

PB-3 Rs.15,600-39,100




PB-2 Rs.9,300-34,800



Stenographer – Gr-II

PB-2 Rs.9300-34800




PB-2 Rs.9,300-34,800




PB-1 Rs.5,200-20,200




PB-1 Rs.5,200-20,200



Office Assistants

PB-1 Rs.5,200-20,200































Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made


Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2010-2011  &  expenditure (Updated on 30.06.2010)


Approved BE


Actual Expenditure

Updated till 30/06/2010

























Minor Works









Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries


Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Regional Passport Office, Hyderabad does not have any subsidy programmes




Particulars of recipients of concessions, permits or authorizations granted by the Regional Passport Office, Hyderabad


Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the Regional Passport Office, Hyderabad ---







Details in respect of the information , available to or held by it, reduced in an electronic form


Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in


Particulars of facilities available to citizens for obtaining information

Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Citizens can obtain information through the web-site of the office at http://passport.gov.in/hyderabad.html They could also consult the mea.gov.in and  the Ministry of External Affairs, online, at http://www.mealib.nic.in Apart form this citizens are provided passport issuance information through Enquiry Counters and also by telephone. Citizens can also visit the officers during office hours on all working days between 10.30 am to 1.00 pm. Some of the instructions are also displayed on the notice boards of the Passport Office.



The names, designations and other particulars of the Public Information Officers


Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail :

Central Public Information Officer


Shri. Srinivas Gotru, IFS
Regional Passport Officer
Passport Office, Kummaraguda, Hyderabad 500003
Phone No : 040-27708585/27715333 Fax No : 040- 27705656



Such other information as may be prescribed; and thereafter update these publications every year


Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.