RIGHT TO INFORMATION 

PASSPORT OFFICE, MALAPPURAM

Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the Passport Office, Malappuram.

Historical Background

The Passport Office, Malappuram was created  in 2006 as a subordinate office of Ministry of External Affairs under the supervision of JS (CPV) & Chief  Passport Officer. The issue of passport is a Central Subject under the Indian Constitution and allotted to the Ministry of External Affairs. It was in 1954 that the first 5 Regional Passport Offices at Bombay, Calcutta, Delhi, Madras and Nagpur were set up. This necessitated the setting up of a separate Organization and the Central Passport and Emigration Organization was created in 1959 as a subordinate office of the Ministry of External Affairs. At present there is a total of 37 Passport Offices in the country. Passport Office, Malappuram was created in 2006 after bifurcation of Passport Office, Kozhikode. 

Organization

This office has a total of 24  PIAs and 30 staff members.

  The hierarchy at the Passport Office, Malappuram includes 5 stages:

1.  Passport Officer  

2.  Dy. Passport Officer

3.  Assistant Passport Officer 

4.  Passport Granting Officer

5.  Superintendent

  Functions and Duties

This office deals with the issuance of passport/travel document to the citizens of 2 districts of  Northern Kerala – Malappuram and Palakkad.
 

 
Powers and duties of the employees of the Passport Office, Malappuram

Article 4 (1) (b) (ii) of the Right to Information Act, 2005

Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules.  Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules  is already on the MEA's website http://www.mea.gov.in/. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website http://www.mea.gov.in/.

Procedures followed in the decision making process, including channels of supervision and authority

Article 4 (1) (b) (iii) of the Right to Information Act, 2005

The Passport Office, Malappuram follows the procedure indicated in Passport Manual 2001 and periodical  Policy/ Administrative  instructions  received  from  the Chief  Passport Officer for decision making  in  issuance of passports, (the latest instructions are available in the MEA's website)  The  officers  from the level of  Superintendent  to  Passport Officer  have  been designated as  Passport  Issuing  Authority (PIA)  for  issuance  of  passport  and  take decisions/actions  with  the  help  of  subordinates  viz.  Assistant,  UDC,  LDC posted in the sections in accordance with Passport Act, Passport Rules and Passport Manual. Applications for Passport are accepted under two categories, Normal fee applications and Tatkal fee applications. Normal applications are processed on a first come first served basis after completion of 30 days and on receipt of clear police report. Tatkal fee applications are processed and passports issued after 3 working days, excluding submission date. In addition to above, following miscellaneous services are rendered on existing passports on a same day basis, (1) Emigration Clearance Required endorsement deletion, (2) Police Clearance Certificate, subject to availability of Police Report on records.

  WORK FLOW CHART, PASSPORT OFFICE MALAPPURAM                           

                          Online Registration Only

                                                                                                               

Scrutiny at Counter Normal/ Tatkal/ Misc.Services

Scrutiny of Speed Post Cell Application

Travel  Agent    Application

District Passport  Cell Application

                                                          

                                      Cash Counter

                                                        

                         PV\CID issue.

                                  

                       Detail Entry

                                 

                              Scan  

                                  

                             Index

                                

  Dealing Section for PV\CID Link & Processing of Files

                                

       Passport Issuing Authorities For Orders

                                                   

Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases

                                                                                                                               

                                                                                  Passport Printing Section

                                                                                                    

                                                                             Passport Lamination Section

                                                                                                   

                                                                                   For Signature to PIAS

                                                                                                  

Delivery at Counter    

Despatch Section

 

                                                                                                                                       

                                                   Post issue Adverse Report/ Policy Section

                                                                               

                                                                   Record Section

 In other  administrative matters, Dealing Assistant submit the files to Superintendent who in turn submits to Passport Officer. If necessary, matters are referred to the CPV Division, Ministry of External Affairs for final approval. The office also  follows the guidelines issued by other Departments, particularly the Cabinet Secretariat, the Ministry of Parliamentary affairs http://www.mpa.nic.in/ and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in/. and Ministry of Home Affairs(Rajbhasha).
Norms set by the Ministry for the discharge of its functions
Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The Passport Office, Malappuram discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentation and usual checks. The norms are available at http://www.passport.gov.in/.
Rules, regulations, instructions, manuals and records held by or under the control of the  Passport Office, Malappuram  used by its employees for discharging its functions

Article 4 (1) (b) (v) of the Right to Information Act, 2005

Passport Act and Passport Rules:
These are  already available on the MEA’s website http://www.mea.gov.in/
In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications

Statement of the categories of documents that are held by the Ministry or under its control.

Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by this office:-

(i)   India International  Ordinary Passport blank Books

(ii) Official/ Diplomatic Passport booklets.

Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof
Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The Passport Office, Malappuram does not  deal directly with the members of the public in relation to formation of policies or implementation thereof. The matter is being looked after at the level of MEA.
Directory of officers and employees and monthly remuneration
Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005
LIST OF OFFICERS

Name

Designation

SHRI. ABDUL RASHEED K. Passport Officer

SMT.  K. RADHA

Passport Granting Officer

SMT.  V. LEELA

Passport Granting Officer

SMT.  P.S. VALSAMMA

Passport Granting Officer

SMT.  P. LEELA BAI

Passport Granting Officer

SMT.  P.K. SUDHA.

Passport Granting Officer

SHRI. K.S.NANDANAN NAIR

Passport Granting Officer

SHRI. M.C.DAS Passport Granting Officer 

SMT.  EVLIN DANIEL

Passport Granting Officer

SMT. M. SHYAMALA Passport Granting Officer 
SHRI. M.NEELAKANTA IYER Passport Granting Officer 
SMT. SISSY MANUEL Superintendent  
SHRI. V.P.GIRISH Superintendent  
SMT. P.SARADA Superintendent  
SMT. H. HEERA BAI Superintendent  
SHRI.K.E.MURALEEDHARAN Superintendent  
SHRI.N.P.VALSARAJAN Superintendent  
SMT. M.SULAIKHA Superintendent  
SHRI.P.RAJAN Superintendent  
SMT. M.A.SNEHAPRABHA Superintendent  
SHRI.T.G.RAJENDRA KUMAR Superintendent  
SMT. P.C.SOBHANA KUMARI Superintendent  
SMT. V.PANKAJAKUMARI Superintendent  
SMT. P.INDIRADEVI Superintendent  
Details of monthly remuneration of officers and staff of Passport Office, Malappuram:-

Sl

 Category of Officer

Nos

Scale of Pay & Grade Pay

1.

Passport Officer

NIL

Rs.15,600 - 39,100 GP 7,600

2. Dy. Passport Officer     01 Rs.15,600 - 39,100 GP 6,600

3.

Asst.Passport Officer

    01

Rs.15,600 - 39,100 GP 5,400

4.   Passport Granting Officer       09  Rs.  9,300 - 34,800 GP 4,800  

5.

Superintendent

    13

Rs.  9,300 - 34,800 GP 4,600

6.

Assistant

    08

Rs.  9,300 - 34,800 GP 4,200

7.

Upper Division Clerk

11

Rs.  5,200 - 20,200 GP 2,400

8.

Lower Division Clerk

07

Rs.  5,200 - 20,200 GP 1,900

9.

Office Assistant

04

Rs.  5,200 - 20,200 GP 1,800

Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2011-2012 & expenditure(Updated till 31.12.2011)

Head

Approved BE

2011-12

Actual Expenditure

 

Salaries

1,93,26,000

1,51,76,270

Wages

12,000

-

OTA

-

-

Medical

5,09,000

1,86,165

DTE/TA

6,49,000

2,53,844

O.E.

74,41,000

62,70,837

IT

43,000

35,400

RRT

13,05,000

11,30,832

Minor Works

 -

-

Total

2,92,85,000

2,30,53,348

Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries
Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Passport Office, Malappuram does not have any subsidy programmes.
Particulars of recipients of concessions, permits or authorizations granted by the Passport Office, Malappuram
Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the Passport Office, Malappuram.

NAME OF TRAVEL AGENCY

ADDRESS

INDO ARAB

KIZHAKETHALA,

DOWN HILL,

MALAPPURAM.

SULTHANIYA

PARAMBIL PEEDIKA,

MALAPPURAM

VASANTHA

OTTAPALAM SHOPPING COMPLEX,

OTTAPALAM,

PALAKKAD 679101.

ALHIND

NEAR AIR INDIA, SUNNIMAHAL BLDGS,

DOWN HILL POST,

MALAPPURAM -  676519.

ATLANTIC

TK TOWER, MELECHELARI, 

THENHIPALAM,

MALAPPURAM -  673636.

SHAREEFA

OPP. HANAFI MASJID,

CALICUT ROAD,

PERINTALMANNA,

MALAPPURAM  679322.

ROLEX

K.T.N.BLDG,

CHERAPLACHERY,

PALAKKAD 679506

FAYEDA

FAYEDA TOWER,

MANJERI ROAD,

MALAPPURAM 676505.

DELUX INTERNATIONAL

CHANGARAMKULAM,

P.O.NANNAMUKKU,

MALAPPURAM 679575

SAFIYA AIR

BEACH ROAD,

CHETTIPPADI,

MALAPPURAM 676319

EP MOHAMMAD KOYA AND BROS

SUNNY MAHAL BLDG,

DOWN HILL POST,

MALAPPURAM

JALALIYA

VANIYAMBALAM,

MALAPPURAM 67939.

TAIBAH

NEAR BUS STAND ,

KOTTAKKAL,

MALAPPURAM 676503.

SAFIYA

GEEMI BLDGS,

DOWN HILL POST,

MALAPPURAM 676519.

TIRUR SAFIYA

EAST BAZAR,

TIRUR,

MALAPPURAM 676101.

SUKRIYA

PUTHAN PURAKKAL BLDG,

MANJERI ROAD,

PANDIKKAD,

MALAPPURAM 675521.

MUSCAT

O.P.BLDG,

VENGARA,

MALAPPURAM

IDEAL

PAZHUR,,

KUTTIPURAM,

MALAPPURAM - 679571

RIYA

K.H.TOWERS,

TRISSUR EDAPAL ROAD,

MALAPPURAM.

ANSAR

KOTTAPURAM,

ANDIYURKUNNU,

MALAPPURAM 673637.

SANTHOSH AIR

OOTY ROAD,

PERINTALMANNA,

MALAPPURAM 679322.

PL WORLDWAYS

NADUKANDY BLDGS,

CENTRAL BAZAR, MONGAM,

MALAPPURAM.

U T UNITED

APM COMLEX, NEAR OVER BRIDGE,

TIRUR, MALAPPURAM 676101

CREATIVE

2, E.P.TOWER,

OPP. BUS STAND, TIRUR,

MALAPPURAM 676101.

AKBAR

MUNICIPAL MARKET COMPLEX,

PERINTHALMANNA, 

MALAPPURAM - 679322.

AIR TRAVEL ENTERPRISE LTD

AL-AMAL COMPLEX,

PAN BAZAR, TIRUR,

MALAPPURAM 676101.

PATHOOR

NEAR RLY GATE,

PARAPPANANGADI,

MALAPPURAM 676303.

RAHMATH

JANATHA BLDG,

BUS STAND, VALANCHERY,

MALAPPURAM 676552.

INFILED

BILAL BUILDING,

NEAR PASSPORT OFFICE, DOWN HILL,

MALAPPURAM.

ITL TOURS AND TRAVELS PVT LTD

M.Y.COMPLEX, BY PASS JN.,

CALICUT ROAD,

PERINTALMANNA,

MALAPPURAM.

PARAKKAL TRAVELS

BUS STAND BLDG,

MANJERI,

MALAPPURAM 676121.

UNITED 1610/R, KJS COMPLEX,                                      OPP.TAGORE CENTENARY HALL, R.C.ROAD, KOZHIKODE - 673032.

 

Details in respect of the information , available to or held by it, reduced in an electronic form
Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in/ 
Particulars of facilities available to citizens for obtaining information
Article 4 (1) (b) (xv) of the Right to Information Act, 2005
Citizens can obtain information through the web-site of the office at http://passport.gov.in They could also consult the http://mea.gov.in and  the Ministry of External Affairs, online, at http://mealib.nic.in/ Apart form this citizens are provided passport issuance information through Enquiry Counters and also by telephone. Citizens can also visit the officers during office hours on all working days  between 10.00 am to 1.00 pm. Some of the instructions are also displayed on the notice boards of the Passport Office.
The names, designations and other particulars of the Public Information Officers

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail :
grv.jscpv@mea.gov.in

 

Central Public Information Officer

Shri. Abdul Rasheed K,
Passport Officer,
Intercity Arcade,  Downhill Post,
Malappuram – 676 519.
Tel No – 0483-2739704, 2739701,02,03 Fax – 0483-2739705

 E-mail - rpo.malappuram@mea.gov.in

 

Assistant Public Information Officer

Smt. K. Radha,
Assistant
Passport Officer,1st Floor, Passport Office
Intercity Arcade,  Downhill Post,
Malappuram – 676 519.
Tel No – 0483-2739701,02,03 Fax – 0483-2739705

 E-mail - rpo.malappuram@mea.gov.in

Such other information as may be prescribed; and thereafter update

These publications every year
Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.

Disclaimer:-

Content on this website is published and managed by Central Passport Organisation, Passport Office, Malappuram. For any query regarding this website please contact the Web Information Manager:  Smt. K. Radha, Assistant Passport Officer, Passport Office, Malappuram, e-mail: rpo.malappuram@mea.gov.in

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