RIGHT TO INFORMATION-PO-TRICHY

Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the Regional Passport Office, Trichy

Historical Background

Passport Office Tiruchirappalli started functioning from 23rd March 1983. at First  Floor, Water Tank Building , W.B. Road , Tiruchirappalli - 620 008.. It caters to eight districts viz Tiruchirappalli, Karur, Nagappattinam, Perambalur, Pudukkottai, Thanjavur, Ariyalur and Thiruvarur. The office is located at W.B. RoadWater Tank Building , Tiruchirappalli - 620 008

 

Organization

 

This office has a total of 66 officers and staff members.

 

The hierarchy at the  Passport Office, Trichy includes 4 stages:

1.  Superintendent

2.  Assistant Passport Officer

3.  Passport Officer

 Functions and Duties

Tiruchirappalli, Karur, Nagapattinam, Perambalur, Pudukkottai, Thanjavur, Ariyalur and Thiruvarur districts are under the jurisdiction of Passport Office, Tiruchirappalli. Residents currently in these districts alone can apply. Only students and personnel of the armed forces are allowed the facility of applying either from the present or permanent address. It is illegal for those working/residing outside our jurisdiction  to apply at  this office. The claim that you have your permanent address in our jurisdiction and you do not have sufficient documents to apply at the jurisdiction passport office will not be accepted. For such applicants, rules permit submission of a certificate from your employer for proof of residence.  

 

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Article 4 (1) (b) (ii) of the Right to Information Act, 2005

Powers and duties of the employees of the Passport Office, Trichy

Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules.  Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules  is already on the MEA's website www.mea.gov.in. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website www.mea.gov.in.

                                                                                                           

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Procedures followed in the decision making process, including channels of supervision and authority:

Article 4 (1) (b) (iii) of the Right to Information Act, 2005

The  Passport Office, Trichy follows the procedure indicated in Passport Manual 2001 for decision making in issuance of passports. The officers from the Superintendent to Passport Officer level have been designated as Passport Issuing Authority(PIA) for issuance of passport and take decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance with Passport Act, Passport Rules and Passport Manual .

WORK FLOW CHART PASSPORT OFFICE,TRICHY

                                                 Sale of forms

                                                                                                                                       

Scrutiny at Counter

Scrutiny of Postal Application

  Travel  Agent’s

  Application

District Passport  Cell Application

Speed Post Centers

                                                        

                                                     Cash Counter

                                                        

                                                PV\CID issue.

                                                        

                               Detail Entry/Verification and modification of data

                                                        

                                     Scanning of photograph and signature  

                                                         

                                                      Index

                                                        

                 Dealing Section for PV\CID Link & Processing of Files

                                                         

                                Passport Issuing Authorities For Order

                                                                            

Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases

                                                                                                

                                                                            Passport Printing Section

                                                                                                

                                                                       Passport Lamination Section

                                                                                               

                                                                                For Signature to PIAS

                                                                                              

Delivery at Counter    

Despatch Section

 

                                                                                                

                                                                                      Record Section

 

In other  administrative matters, Dealing Assistant submits the files to  the Officer-in-charge of concerned section who in turn submits to Regional Passport Officer. If necessary, matter  is referred to the CPV Division, Ministry of External Affairs for final approval. The office also  follows the guidelines issued by other Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in, the Ministry of Parliamentary affairs http://www.mpa.nic.in and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in. and Ministry of HomeAffairs(Rajbhasha).

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Norms set by the Ministry for the discharge of its functions

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The Passport Office, Trichy  discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.

 

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Rules, regulations, instructions, manuals and records held by or under the control of the Passport Office, Trichy  used by its employees for discharging its functions

Article 4 (1) (b) (v) of the Right to Information Act, 2005 - Passport Act & PassportRules

These are  already available on the MEA’s  website http://www.mea.gov.in  In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications.

 

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Statement of the categories of documents that are held by the Ministry or under its control.

Article 4(1) (b) (vi) of the right to Information Act , 2005.
The following documents are held by this office:-

(i)   Passport Application Forms

(ii)  India International  Ordinary Passport Booklets (including Jumbo ppts)

iii)  Official Passports

iv)  Diplomatic Passports

v)  Certificate of identity

 

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Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof:

 

Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The  Passport Office, Trichy  does not  deal directly with the members of the public in relation to formation of polices or implementation thereof. The matter is being looked after at the level of MEA

 

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Statement of boards, councils, committees and other bodies

 

Article 4 (1) (b) (viii) of the Right to Information Act, 2005

Nil

 

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Directory of officers and employees and monthly remuneration

Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005

Details of monthly remuneration of officers and staff of Regional Passport Office, Trichy

 

STATEMENT OF OFFICERS AND EMPLOYEES PRESENTLY ON WORKING STRENGTH

SL.NO. 

CATEGORY OF OFFICER

Nos.

SCALE OF PAY/GRADE PAY 

1

PASSPORT OFFICER

1

PB-3    15600-39100 + GP 6600

2

ASSISTANT PASSPORT OFFICER

3

PB-3     9300-34800  + GP 5400

3

SUPERINTENDENT

3

PB-2      9300-34800  + GP 4600

4

ASSISTANT

8

PB-2      9300-34800  + GP 4200

5

STENOGRAPHER (GRADE  D)

1

PB-1      5200-20200  + GP 2400

6

UPPER DIVISION CLERK

18

PB-1      5200-20200  + GP 2400

7

LOWER DIVISION CLERK

9

PB-1      5200-20200  + GP 1900

8

CHAUFFEUR

1

PB-1      5200-20200  + GP 2400

9

OFFICE ASSISTANT

21

PB-1      5200-20200  + GP 1800

 

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Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made

 

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2010-2011  &  expenditure

Head

Approved BE

2010-11

Actual Expenditure

Updated till 30/06/2010

Salaries

 

 

Wages

 

 

OTA

 

 

Medical

 

 

DTE/TA

 

 

O.E.

 

 

IT

 

 

RRT

 

 

Minor Works

 

 

Total

 

 

 

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Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries

 

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Passport Office, Trichy  does not have any subsidy programmes

 

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Particulars of recipients of concessions, permits or authorizations granted by the Passport Office,Trichy

 

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the Regional Passport Office, Trichy ---

 

 

 

 

LIST OF TRAVEL AGENCIES DEALING WITH PASSPORT OFFICE, TRICHY AS ON 9 MARCH 2009

 

[PLEASE CHECK WITH PASSPORT OFFICE FOR THE LATEST LIST]

 

DISCLAIMER: All efforts have been made to give as accurate details as possible from the notarized affidavits furnished by Travel Agencies. However, the Passport Office is not responsible for the contents except for action against Travel Agencies for their acts of commission and omission in relation to passport office and passport applications collected, deposited by these Agencies and billed by the passport office.

 

Mere mention of the Travel Agencies [TA] in the list below does not confer on them any permanent right to continue to deal with Passport Office. The Passport Office reserves the right to discontinue dealings or suspend dealings of the Travel Agencies in public interest.

 

INTRUCTIONS FOR APPLICANTS:

 

(a)    The Passport office does not deal with any other Travel Agency than those listed here.

(b)   Applications received from any other Travel Agency than those on this list will not be accepted.

(c)    Applicants are advised to appear in person before any of these Travel Agents, whose photographs are published here for submission of their application through them. Applications received through third parties will not be accepted and applicants/TAs are personally responsible for such applications.

(d)   Applicants are advised to bring to the attention of Passport Office, Trichy if any agent other than those listed here accept passport applications. The complaint can be made by post or fax at 0431-2707515 or by email at rpo.trichy@mea.gov.in.

(e)    Service fee to be collected by Travel Agents has been left to market forces, as applicants have other choices such as direct submission at the Passport Office, District Passport Cell, Speed Post Centres than through Travel Agents. If any unreasonable fee is demanded or any of the violations, the same be brought to our attention.

(f)     This office issues payment bills for applications received and objection letter, if any, on the same day. If a Travel Agency has not handed over bill for payment made to Passport Office within 1 week or has not returned original certificates along with objection letter, if any, the same may be brought to our attention for appropriate action against that Travel Agency.

 

LIST OF TRAVEL AGENCIES – ALLOWED UNDER COURT DIRECTION

 

 

LIST OF TRAVEL AGENCIES – IATA WITH TAAI OR TAFI AFFILIATION

 

 

 

 

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Details in respect of the information , available to or held by it, reduced in an electronic form

 

Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in

 

Particulars of facilities available to citizens for obtaining information

Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Citizens can obtain information through the web-site of the office at http://passport.gov.in  They could also consult the mea.gov.in and  the Ministry of External Affairs, online, at http://www.mealib.nic.in Apart form this citizens are provided passport issuance information through Enquiry Counters and also by telephone. Citizens can also visit the officers during office hours on all working days between 10.30 am to 1.00 pm. Some of the instructions are also displayed on the notice boards of the Passport Office.

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The names, designations and other particulars of the Public Information Officers

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail :
jscpo@mea.gov.in

 

 

 

 

 

 

Central Public Information Officer

RIGHT TO INFORMATION

Shri Balamurugan
Passport Officer & Central Public Information Officer
W.B.Road
Tiruchirappalli- 620008.
Fax - 0431-2707515
E-mail - rpo.trichy@mea.gov.in

 

 

 

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Such other information as may be prescribed; and thereafter update these publications every year

 

Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.

 

 

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