At the beginning of the Application Form there are boxes for affixing photograph, appending signature and thumb impression and giving details of payment of the fee.
PHOTOGRAPHS: Recent passport size photographs (Three) in colour showing frontal view of full face are required. One photograph is to be pasted on form and two on the PP forms, which is to be filled in duplicate. Black and white photograph, photograph with coloured or dark glassess, Dark Background or in uniform, Polaroid prints or computer prints will not be accepted.The colour photographs should have a light background (preferably white) and should show the full face of the applicant frontally. In the box meant for affixing the photograph, please paste your recent and identical colour photograph of size 3.5 cm x 3.5 cm.. Photograph should fit exactly in the box and in any case not smaller than the box provided in the form. For Jumbo booklets, two additional photographs are required. The photographs on the PP forms have to be cross signed by the applicant whereas photograph on First page of the form is NOT to be signed.
Signature/thumb impression should be strictly within the box without touching the boundaries. Thumb impression should be of left hand in case of males and right hand in case of females. (Blue/ Black ball pen to be used for signatures).
COLUMN 1 – NAME (WITH DOCUMENTARY PROOF)
The name up to 75 character long name can be given and filled in the form. The full name as it should appear in the Passport should be furnished here. For example,
KARUR VAIKUNTA SUBRAMANIYAN RAMANATHAN PILLAI
- Write the
Surname as “PILLAI” in the boxes provided for Surname and put a comma and
write “VAIKUNTA SUBRAMANIYAN RAMANATHAN”
as the Given name in the rest of the columns. In case you do not have a
surname, just write the given name. No
initials should be written and they should be expanded.
2 – If you have ever changed your name, please indicate the previous name
in full. This will be applicable to a person who has even marginally changed the
name or a lady who has changed her name / surname subsequent to the marriage. If
there is no change in name at all, kindly write : Not applicable.
3 –In case of Male/Female option, please write M or F as applicable in the
box space provided. For others, please write ‘X’ in this box.
4 – DATE OF BIRTH: The date of birth is filled as dd/mm/yyyy and in words
as shown in the birth certificate issued by Municipal/Government Authorities.
Proof of date of birth is to be attached. Please see
concerning documents to be attached.
5 – PLACE & COUNTRY OF BIRTH: In case born in India, please mention
name of place like Village / Town, District, State
and if born outside India, mention name of place and country. If born
before partition of India, at a place, which now falls within Pakistan or
Bangladesh, please fill up the name of place followed by Country as “Undivided
6, 7 AND 8: The name of Father, Mother and Spouse is to be entered in the
respective columns. Surnames, if any, in these columns should be mentioned after
the given names. In case the applicant is unmarried, column 8 asking for
information on name of spouse may be filled as NOT APPLICABLE.
9 AND 10: Please give relevant details along with date since residing at the
given address, telephone No. with area code is required for the purpose of
contacting in case additional information or document is required by Passport
Office. Mobile phone No. would be useful for sending SMS message to the
applicant for the same purpose. If the period of residence given in Column 9 is
less than one year on the date of application, please furnish the other
addresses with duration of residence. Students staying away from their parents
have the option of applying from place of study.
In such cases, for proof of address, a bonafide certificate from the
Principal/Director/Registrar/Dean of the educational institution is must. An additional set of PP Form is to be submitted for more than one address in last one year.
An additional set of PP Form is to be submitted for more than one address in last one year.
11: Please give details of previous passport(s) held. Either the Previous
Passport Number or the file number may be mentioned here along with date of
issue and place of issue in the relevant boxes. In case previously applied for
passport but the same was not received/issued, then the details such as file
number, date applied and place where applied should be furnished here.
Suppression of facts may attract penal provisions as per the section 12 of the
Passports Act, 1967.
11(a): If ever travelled on
Emergency Certificate (EC) or ever deported or repatriated to India at
Government cost, then the details of EC number, date and place of issue along
with original seizure memorandum, place and country from where deported or
repatriated should be furnished in this column.
Even if the EC details are not available readily, at least the place and
country from where deported or repatriated should invariably be given here. All
such applicants should furnish details of circumstances of their
repatriation/loss of passport in a form of notarized affidavit.
12: Details like educational qualifications, visible distinguishing mark and
the height in centimeters are to be provided against the respective item.
COLUMN 13: The relevant entry as ‘Yes’ or ‘No’ should be marked in the box space provided. If working in Central / State Government, Public Sector Undertakings, Statutory Bodies, a “Identity Certificate” from the concerned office should be attached as per ‘Annexure B’.
COLUMN 14: Regarding citizenship, whether it is by birth, descent,
registration or naturalization is to be recorded in the box space provided by
either B/D/R/N as the case may be. If held any other citizenship before Indian
citizenship, then please furnish the previous citizenship in the blank space
15: Please write Y or N as applicable. It may be mentioned here that Indian
citizens categorized as ECR before leaving the country are required to get a
clearance from the Protector General of Emigrants. Applicants in ECR category
will have the ECR Stamp put on their passports. In case the passport booklet
does not have ECR stamp, the applicant would be deemed to have been granted ECNR
status. No ECNR stamp will be affixed on the passport.
An applicant would be eligible
for ECNR status if he/she falls in any one of the following categories and
provides documentary proof thereof:
ON WHOSE PASSPORTS ECR STAMPS WOULD NOT BE AFFIXED:
(a) All holders of Diplomatic/official Passports.
All GAZETTED Government servants.
All Income-Tax payers (including Agricultural Income-Tax Payees) in their
individual capacity. Proof of assessment of income tax and actual payment of
income tax for last one year or copy of PAN card to be insisted upon, and not
merely payment of advance tax. However, in most cases as an assessment order is
not issued separately by the income tax department, income tax returns which are
stamped by income tax authorities can be accepted.
All professional Degree holders, such as Doctors holding MBBS degree or
equivalent degree in AYURVED or HOMEOPATHY, accredited Journalists, Engineers,
Chartered Accountants, Cost Accountants, Lecturers, Teachers, Scientists,
Spouses and dependent children of category of persons listed from (b) to
All persons having educational qualifications of matriculation and above.
Seamen who are in possession of CDC or Sea Cadets, Deck Cadets;
(i) who have passed final
examination of three years B.Sc. Nautical Sciences Courses at T.S. CHANAKYA,
who have undergone three months Pre-Sea training at any of the Government
approved Training Institutes such as T.S.CHANAKYA, T.S. REHMAN, T.S. JAWAHAR,
MTI (SCI) and NIPM, CHENNAI, after production of identity cards issued by the
Shipping Master, MUMBAI/KOLKATA/CHENNAI.
Persons holding Permanent Immigration Visa, such as the visas of UK, USA
Persons possessing two years diploma from any institute recognized by the
National Council for Vocational Training (NCVT) or State Council of Vocational
Training (SCVT) or persons holding three years’ diploma/equivalent degree from
institutions like Polytechnics recognized by
Nurses possessing qualifications recognized under the Indian Nursing
Council Act. 1947.
All persons above the age of 50 years.
All persons who have been staying abroad for more than three years (the
period of three years could be either in one stretch or broken) and their
All children up to the age of 18 years of age. (At the time of re-issue at
the age of 18 years, ECR stamping
shall be done, if applicable)..
No emigration clearance is required for visiting Bangladesh, Pakistan and all
countries in Europe (excluding CIS states), North America, Australia, Japan, New
Zealand, South Korea, South Africa and Singapore.
The eligible category should be mentioned in the blank space provided under this column and supportive documents should be attached with the application. It may be mentioned that with effect from Oct 1, 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). With effect from October 2007, ECR passport holders travelling abroad for purpose other than employment will be allowed to leave the country on production of valid passport, valid visa and return ticket at the immigration counters at international airport in India. For employment purpose, such passport holders require emigration clearance from the office of Protector of Emigrants (POEs). Otherwise, they will be stopped from travelling at the port of exit. Applicants are, therefore, advised to apply for ECNR, if they are eligible, to ensure hassle-free travel abroad. It may be noted that the passport booklet will only have ECR category stamped and in case the passport booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status.
16: In this column, while applying for the first time for the minor children
who are less than 18 years of age, the details of valid passports held by BOTH
OR EITHER parents should be furnished in the relevant column. In such
cases, passport to their minor child will be issued without any police
verification. Further, in the cases where the parents do not hold valid
passports, applications for such minors can be made on the basis of three
documents of parents details of which are given in para C(B) of
Section IV of
the Passport Information Booklet along with Standard affidavit at
Annexure I. In
all such cases, passport to their minor child will be issued on post-police
verification basis. A declaration on plain paper as given at
annexure H is
needed to be filled up in each case. In case the minor child who is between 15
and 18 years of age wishes to -obtain a full validity passport for 10 years, the
same can be issued only on submission of Standard Affidavit as in
“I” and any three of the 14 document as mentioned in para C (B) of
IV of Passport Information Booklet by the parents and on payment of fee
equivalent to the normal passport fee i.e. Rs. 1000/- for a 36 pages passport,
as applicable for an adult. Otherwise the validity of the passport is restricted
to five years or attaining the age of 18, whichever is earlier. In case of
single parent and children born out of wedlock or in case of parents who are
judicially separated, a sworn affidavit before a Magistrate, stating the facts
of the case along with documentary proof to be submitted as per
“C”. In the NORMAL
COURSE the signature/consent of both parents is required for
issue of a passport to the minor (Annexure “H”). However, if in case
the applicant parent is not in a position to get the consent of the other
parent, FOR WHATEVER REASON, the parent applying for the
passport of the minor may sign the form and submit a sworn affidavit as per
Annexure “G” stating the facts and circumstances of the case along with the
application. The affidavit should also state that in case of a court case he/she
would be responsible and not the passport office.
In such cases, where only one parent is applying, the physical appearance
of the child may be requested to ensure the applicant's parent has the actual
custody of the child.
17: The applicant should give correct information. Suppression of any fact
may lead to fine up to Rs.5000 per offence and other penal provisions as
applicable under the provisions of the Passports Act, 1967 as amended from time
18: In this column, the name
and address along with Mobile or Telephone number/e-mail of person to be
intimated in the event of death or accident is to be furnished.
19: This column is a self
declaration made by the applicant about owing allegiance to the sovereignty,
unity and integrity of India, not voluntarily acquiring the citizenship or
travel document from any other country etc. Also this column contains
declaration in furnishing true information in the application form and an applicant is aware
that it is an offence under the Passport Act 1967 for giving any wrong information or
suppression of any material information in getting the passport. The applicant
also declares that he has no other passport or travel document. Under the space
provided, the signature or Thumb Impression (left hand thumb impression for male
and right hand thumb impression for female) should be furnished along with date
and place of application.
COLUMN 20: Photocopies of all documents that are attached as enclosures along with the application form should be listed in the blank spaces provided and each document self attested by the applicant.