Government of
India
Ministry of External Affairs
Passport Office Guwahati |
| |
![Blue Bullet]() INTRODUCTION |
| Regional Passport Office Guwahati started
functioning from June 1979. It caters to the 96 (ninetysix)
districts in the 6 (six) North Eastern States of India viz Arunachal
Pradesh, Assam, Manipur, Meghalaya, Mizoram and Nagaland. The office
is located at Basistha Road, Rani Bagan, 3rd Bye Lane, Guwahati 781
028. |
| |
![Blue Bullet]() OFFICE ADDRESS |
| Regional Passport Office, Basistha Road, Rani
Bagan,3rd Bye Lane, Guwahati 781 028. |
| |
![Blue Bullet]() OFFICE TIMINGS (Monday to
Friday) |
| 10.00 AM
to 01.30 PM |
For
submission of application forms, sale of forms, on-line
registration, enquiry, appointment of Passport Officer /
Public Relation Officer etc.
While meeting to Passport Officer OR Public
Relation Officer, please bring the relevent documents e.g.
Annexure-F, Annexure-I, in case of Tatkal Scheme and stay
proof, birth certificate, 10th / 12th certificate etc. etc. in
case of any other objection. |
| 05:00 PM to 06:00
PM |
Delivery of Passports
(which are promised by Passport
Officer) | |
| |
![Blue Bullet]() LIST OF CLOSED HOLIDAYS
DURING THE YEAR 2008 |
| Date |
Holiday |
| 14.01.2010 |
Magh Bihu / Pongal |
| 26.01.2010 |
Republic Day |
| 27.02.2010 |
Milad-Un-Nabi (Birthday of
Prophet Md) |
| 28.03.2010 |
Mahavir Jayanti |
| 02.04.2010 |
Good Friday |
| 14.04.2010 |
Bohag Bihu / Vaisakhi /
Pongal |
| 27.05.2010 |
Buddha Purnima |
| 15.08.2010 |
Independence Day |
| 11.09.2010 |
Idu'l Fitre / Ramjan |
| 02.10.2010 |
Mahatma Gandhi's Birthday |
| 15.10.2010 |
Dussehra (Maha Ashtami) |
| 17.10.2010 |
Dussehra (Vijaya Dashami) |
| 05.11.2010 |
Deepavali / Kali-Puja |
| 17.11.2010 |
Id-Uz-Zuha |
| 21.11.2010 |
Guru Nanak's Birthday |
| 17.12.2010 |
Muharram |
| 25.12.2010 |
Christmas Day
| |
| TOP |
![Blue Bullet]() JURISDICTION |
| The six North Eastern States of India viz Arunachal
Pradesh, Assam, Manipur, Meghalaya, Mizoram and Nagaland are under
the jurisdiction of Regional Passport Office Guwahati. |
| |
![Blue Bullet]() LIST OF
OFFICERS |
| Name |
Designation |
| Shri T. Armstrong Changsan,
IFS |
Regional Passport Officer |
| Shri H. Lalramliana |
Deputy Passport Officer |
| Shri Hriemthang Zate |
Deputy Passport Officer |
| Shri Pijush Kanti Dey |
Assistant Passport
Officer |
| Shri J. C. Deori |
Superintendant | |
| |
![Blue Bullet]() STATEMENT OF OFFICERS
AND EMPLOYEES OF RPO GUWAHATI |
| Category of Officer |
Nos |
Scale of Pay/Grade
Pay |
| Regional Passport
Officer/Passport Officer |
1 |
37400-67000 + GP 8700 |
| Deputy Passport Officer |
2 |
15600-39100 + GP 6600 |
| Assistant Passport Officer |
1 |
15600-39100 + GP 5400 |
| Superintendent |
1 |
9300-34800 + GP 4600 |
| Assistant |
2 |
9300-34800 + GP 4200 |
Stenographers Cadre
(i)
Personal Secretary
(ii) Personal Assistant
(iii)
Stenographer |
NIL
NIL
NIL
NIL |
|
| Upper Division Clerk |
4 |
5200-20200 + GP 2400 |
| Junior Hindi Translator |
NIL |
|
| Lower Division Clerk |
5 |
5200-20200 + GP 1900 |
| Drivers |
1 |
5200-20200 + GP 1900 |
| Office Assistant (Group C) |
3 |
5200-20200 + GP 1800
4440-7440 + GP 1300 | |
| |
|
![Blue Bullet]() CONTACT
|
Voice: 0361-2264841, 2228547
Fax:
0361-2260101
E-mail: rpo.guwahati@mea.gov.in
Web-site:
http://passport.gov.in/ |
| |
![Blue Bullet]() WHERE TO APPLY |
| One can register on-line (and
go directly for submission without having to wait long in the queue
on the given date) OR can submit the application form at Passport
Office Guwahati. District / State Passport Cells are also being
opened at select cities / towns for submission of
applications. |
| |
| TOP |
![Blue Bullet]() COUNTER
DETAILS |
| Counter # |
Service Details |
| Counter No. 1 |
Submission and Scrutiny of
applications and Acceptance of Fees |
| Counter No. 2 |
Submission and Scrutiny of
applications and Acceptance of Fees |
| Counter No. 1 |
On-line submission of
applications |
| Counter No. 2 |
On-line submission of
applications |
| Counter No. 1 |
Delivery of Passports (which
are promised by Passport Officer) |
| Counter No. 1 |
Sale of forms |
| Counter No. 1 |
Enquiry/Status of your
application | |
| |
|
![Blue Bullet]() COMPLAINTS
|
Shri T. Armstrong Changsan, IFS
Regional
Passport Officer
Basistha Road
Rani Bagan, 3rd Bye
Lane
GUWAHATI – 781 028.
Voice: 0361-2264841, 2228547
Fax:
0361-2260101
E-mail: rpo.guwahati@mea.gov.in |
| |
|
![Blue Bullet]() STATUS OF APPLICATION
|
| To know the status of your application click here |
| |
|
![Blue Bullet]() TELE ENQUIRY
|
| Dial the tele enquiry nos. 0361-2264841,
2228547 |
|
|
|
![Blue Bullet]() RIGHT TO
INFORMATION-RPO-Guwahati
|
| Particulars of organization,
functions and duties |
| |
| Article 4 (1) (b) (i) of the
Right to Information Act, 2005 |
| |
| Particulars of organization,
functions and duties of the Passport Office, Guwahati |
| |
| Historical
Background |
|
The Regional Passport Office, Guwahati was
opened in June, 1979 as a subordinate office of Ministry of External
Affairs under the supervision of Central Passport and Emigration
Organization created in 1959. The issue of passport is a central
subject under the Indian Constitution and allotted to the Ministry
of External Affairs. Initially, Regional Passport Office was
catering to the needs of the seven North-Eastern States of India viz
Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland and
Tripura. Later in the year 1988, the state of Tripura was bifurcated
to Regional Passport Office, Kolkata. At present there are a total
of 37 Passport Offices in the country.
|
| |
|
Organization |
| This office has a total of 20 officers
and staff members. |
| The hierarchy at the Regional Passport
Office, Guwahati includes 4 stages: |
- Superintendent
- Assistant Passport Officer
- Deputy Passport Officer
- Regional Passport Officer
|
| |
|
Functions and Duties |
| This office deals with the issuance
of passport/travel document to the citizens of all the 96 districts
of the 6 North Eastern States comprising Arunachal Pradesh, Assam,
Manipur, Meghalaya, Mizoram and Nagaland. |
| |
| Powers and duties of the
employees of the Regional Passport Office,Guwahati |
| |
| Article 4 (1) (b) (ii) of the
Right to Information Act, 2005 |
| |
| Passport Officers have been
designated as Heads of Offices. For the smooth running of the
offices, certain financial powers has been delegated to them. The
financial powers of employees of Passport Office has been detailed
in delegation of Financial Power Rule, 1978 and subsequent orders
issued in reference to the delegation of Financial Power Rules.
These powers may be seen at Annexure of delegation of financial
rules and Passport Rules. Other powers of the officials of Passport
Office are derived from the Passport Act. This Act and rules is
already on the MEA's website www.mea.gov.in. The
duties of officers and employees of this office flow from the
Passport Act and Passport Rules ( website www.mea.gov.in.)
|
| |
|
Procedures followed in the decision
making process, including channels of supervision and authority
|
| TOP |
| Article 4 (1) (b) (iii) of the
Right to Information Act, 2005 |
| |
| The Regional Passport Office,
Guwahati follows the procedure indicated in Passport Manual 2001 for
decision making in issuance of passports. The officers from the
Superintendent to Passport Officer level have been designated as
Passport Issuing Authority(PIA) for issuance of passport and take
decisions/actions with the help of Assistant, UDC, LDC posted in the
section in accordance with Passport Act, Passport Rules, Passport
Manual and instructions issued by Ministry from time to time. |
| |
| WORK FLOW CHART REGIONAL
PASSPORT OFFICE GUWAHATI |
| Scrutiny of Passport
applications at Counter |
District Passport
Cell Application / Speed Post Center applications
| |
| ↓ |
| Cash / DD Counter |
| ↓ |
| PV / CID issue |
| ↓ |
| Detail Entry / Verification and
modification of data |
| ↓ |
| Scan |
| ↓ |
| Index |
| ↓ |
| Dealing Section for PV / CID Link
& Processing of Files |
| ↓ |
| Passport Issuing Authorities For
Order |
| ▼ |
|
Dealing Section for Movement of objection
Cases |
Passport No.
Allotment in Clear Cases | |
|
|
↓ |
| |
Passport Printing Section |
| |
↓ |
| |
Passport Lamination
Section |
| |
↓ |
| |
For Signature to PIAS |
| |
▼ |
| |
| Delivery at Counter |
Despatch
Section | |
| |
↓ |
| |
Record Section
| |
| |
| In other administrative matters, Dealing
Assistant submits the files to Superintendent who in turn submits to
Passport Officer. If necessary, matter is referred to the CPV
Division, Ministry of External Affairs for final approval. The
office also follows the guidelines issued by other Departments,
particularly the Cabinet Secretariat http://www.mpa.nic.in/, the
Ministry of Parliamentary affairs http://www.mpa.nic.in/ and the
Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in/. and
Ministry of Home Affairs (Rajbhasha) |
| TOP |
|
Norms set by the Ministry for the discharge
of its functions |
| |
| Article 4 (1) (b) (iv) of the
Right to Information Act, 2005 |
| |
| The Regional Passport Office, Guwahati
discharges off its functions as per the norms laid down by the CPV
Division, Ministry of External Affairs, New Delhi. It is our
endeavor that all files are disposed of within the stipulated time
frame for issuance of passport subject to completion of
documentations and usual checks. The norms are available at http://passport.gov.in/ |
| |
| Rules, regulations,
instructions, manuals and records held by or under the control of
the Regional Passport Office, Guwahati used by its employees for
discharging its functions |
| |
|
Article 4 (1) (b) (v) of the Right to
Information Act, 2005 |
| |
| Passport Act and Passport Rules:
|
These are already available on the MEA’s
website
http://www.mea.gov.in
In addition, the Passport Office also
utilizes the relevant rules, regulations and orders of the
Government of India, such as Civil Service Conduct Rules, Central
Civil Service Leave Travel Concession Rules, Central Service Leave
Rules, Civil Service Pension Rules, Provident Fund Rules, General
Financial Rules, Fundamental and Supplementary Rules, etc. These
rules are already in the public domain as printed priced
publications. |
| |
| Statement of the categories of
documents that are held by the Ministry or under its
control. |
| |
|
Article 4(1) (b) (vi) of the right to
Information Act , 2005. |
| |
| The following documents are held by this
office:- |
- Passport Application Forms
- India International Ordinary Passport Booklets
- Official Passports
- Diplomatic Passports
|
| |
| Arrangement for consultation
with or representation by the members of the public in relation to
formulation of policies or implementation thereof |
| TOP |
|
Article 4 (1) (b) (vii) of the Right to
Information Act, 2005 |
| |
| The Regional Passport Office,Guwahati
does not deal directly with the members of the public in relation to
formation of polices or implementation thereof. The matter is being
looked after at the level of MEA. |
| |
| Statement of boards, councils,
committees and other bodies |
| |
| Article 4 (1) (b) (viii) of the
Right to Information Act, 2005 |
| |
| |
| Details of monthly remuneration
of officers and staff of Regional Passport Office,
Guwahati:- |
| |
| Directory of officers and
employees and monthly remuneration |
| |
|
Article 4 (1) (b) (ix) & (x) of the
Right to Information Act, 2005 |
| |
| List of Officers and
Staff |
| Name |
Designation |
| Shri T.
Armstrong Changsan |
Regional
Passport Officer (RPO) |
| Shri
H.Lalramliana |
Deputy
Passport Officer (DPO) |
| Shri
Hriemthang Zate |
Deputy
Passport Officer (DPO) |
| Shri Pijush
Kanti Dey |
Assistant
Passport Officer (APO) |
| Shri
J.C.Deori |
Supreintendent | |
| TOP |
| Details of monthly remuneration
of officers and staff of Regional Passport Office,
Guwahati |
Sr.
No. |
Cadre /
Post |
No.s |
Scale of
pay/
Grade Pay |
| 1 |
Regional
Passport Officer |
01
|
Rs.37400-67000 + Grade Pay
Rs.8700 |
| 2 |
Deputy
Passport Officer
|
02 |
Rs.15600-39100 + Grade Pay Rs.6600
|
| 3 |
Assistant
Passport Officer |
01 |
Rs.9300-34800 + Grade Pay Rs.5400 |
| 4 |
Superintendent
|
01 |
Rs.9300-34800 + Grade Pay Rs.4600 |
| 5 |
Assistant |
02 |
Rs.9300-34800 + Grade Pay Rs.4200 |
| 6 |
Stenographers Cadre
(i) Personal
secretary
(ii) Personal assistant
(iii)
Stenographer
|
NIL
NIL
NIL |
|
| 7 |
Upper
Division Clerk |
04 |
Rs.5200-20200 + Grade Pay Rs.2400 |
| 8 |
Junior Hindi
Translator |
NIL |
|
| 9 |
Lower
Division Clerk |
05 |
Rs.5200-20200 + Grade Pay Rs.1900 |
| 10 |
Drivers |
01 |
Rs.5200-20200 + Grade Pay Rs.1900 |
| 11 |
Office
Assistant (Group C) |
03 |
Rs.5200-20200 + Grade Pay Rs.1800
Rs.4440-7440
+ Grade Pay Rs.1300 | |
| |
|
Budget allocated to each agency, indicating
particulars of all plans, proposed expenditures and reports on
disbursements made |
| |
| Article 4 (1) (b) (xi) of the
Right to Information Act, 2005 |
| |
| Abstract of budget estimates
2009-2010 & expenditure(Updated till 31.03.2009) |
| Head |
Approved BE
2010-11 |
Actual
Expenditure Updated Till 30-04-2010 |
| Salaries |
9500000 |
675790 |
| Wages |
0 |
NIL |
| OTA |
9000 |
NIL |
| Medical |
168000 |
30118 |
| DTE / TA |
167000 |
4930 |
| O.E. |
3291000 |
93405 |
| IT |
200000 |
NIL |
| RRT |
669000 |
NIL |
| Minor |
80000 |
NIL |
| Total |
14084000 |
804243 | |
| TOP |
| Manner of execution of subsidy
programmes, including the amounts allocated and the details of
beneficiaries |
| |
| Article 4 (1) (b) (xii) of the
Right to Information Act, 2005 |
| |
| The Regional Passport Office, Guwahati
does not have any subsidy programmes. |
| |
| Particulars of recipients of
concessions, permits or authorizations granted by the Passport
Office, Pune |
| |
| Article 4 (1) (b) (xiii) of the
Right to Information Act, 2005 |
| |
| List of Travel Agents recognized
for submission of filled passport application forms to the Passport
Office, Pune. |
| |
|
T.A.
ID No. |
Name of Travel Agency |
Address/ Telephone No./ Fax No. |
| 01 |
Rhino Travels Guwahati |
Motilal Nehru Road, Panbazar, Guwahati-781001
Tel:0361-2540061
Fax:0361-2547025 | |
| TOP |
| Details in respect of the
information , available to or held by it, reduced in an electronic
form |
| |
| Article 4 (1) (b) (xiv) of the
Right to Information Act, 2005 |
| |
| All information regarding issuance of
passports and status thereof have been uploaded on website
http://www.passport.gov.in |
| |
| Particulars of facilities
available to citizens for obtaining information |
| |
| Article 4 (1) (b) (xv) of the
Right to Information Act, 2005 |
| |
| Citizens can obtain information through
the web-site of the office at http://passport.gov.in/guwahati.html
They could also consult http://mea.gov.in/ Apart form this
citizens are provided passport issuance information through Enquiry
Counters and also by telephone. Citizens can also visit the officers
during office hours on all working days between 10.30 am to 1.30 pm.
Some of the instructions are also displayed on the notice boards of
the Passport Office. |
| |
| The names, designations and
other particulars of the Public Information Officers |
| |
| Article 4 (1) (b) (xvi) of the
Right to Information Act, 2005 |
| |
Appellate
Authority
Sh. A.
Manickam,
Joint Secretary (CPV) & Chief Passport
Officer,
Room No. 20, Patiala House,
Ministry of External
Affairs, Tilak Marg,
New Delhi -110001
Fax no
+91-11-23782821
E-mail : grv.jscpv@mea.gov.in |
| |
| Central Public Information
Officer |
Sh
T.Armstrong Changsan
Regional Passport Officer
Rani
Bagan,
Basistha Road
3rd Bye-Lane
Guwahati-781028
Tel No
- 0361-2228547 / 2264841
Fax - 0361-2260101
E-mail - rpo.guwahati@mea.gov.in |
| TOP |
| Such other information as may be
prescribed; and thereafter update these publications every year.
|
| |
| Article 4 (1) (b) (xvii) of the
Right to Information Act, 2005 |
| |
| All such information as may be
prescribed are updated every year on website. |
![Blue Bullet]() DELIVERY OF
PASSPORT |
| Passport are delivered by SPEED POST and in case of
counter delivery (promised by Passport Officer) the
Passport will be delivered to the applicant only. Delivery of
Passport will be not be given on an authority letter. |
| |
|
Disclaimer
: |
|
Content on this website is
published and managed by Central Passport Organization, Regional
Passport Office, Guwahati. For any query regarding this website,
Please contact the ' Web Information Manager '- Shri Pijush Kanti
Dey, Assistant Passport Officer, e-mail:rpo.guwahati@mea.gov.in |
