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i.	The applicants leave some columns blank. All columns should be filled or if they are “not applicable” should be specifically marked as No/Yes or Not applicable. Incomplete forms will be rejected at the counter and forms that are subsequently corrected/completed later, will have to again obtain a fresh token number for submission. Two sets of all documents (photocopy) are required to be submitted for each application. The personal particulars form has to be submitted in duplicate for every address in the last one year. Where the application form does not indicate full name of the applicant as it should appear in the passport as per the SLC certificate, or the full name of the parents or spouse name is not indicated, any subsequent entry at the counter will involve a payment of Rs.500/- as penalty. See the table of penalty in the web www.passport.gov.in for more info.

ii.	If the applicant has stayed in more than one place during the last one year from the date of submission of his application, all addresses should be indicated clearly and Personal Particulars Form should be filled up for each address. Any incomplete residential information when noticed during the Police verification not only attracts penalty but also leads to considerable delay in processing the case. Proof of having stayed in the same residence for one year is required. Please submit the First and Twelth month Bank statement/Electricity Bill/Telephone Bill and not the entire 12 months. These can be self attested and need not be attested by Notary. However, bring along the originals for verification and return. Only documents submitted through authorized Travel agents should be notarized. For Miscellaneous service like ECNR the original document will be retained and returned at delivery time. Except for Minors, all others need to provide documentary evidence of the proof of address in their own name. Evidences in any relatives or landlords name etc., would not assist in the submission of the application form, unless supported by sworn affidavits duly notarized by the concerned person along with the actual documents in original and another document in the applicant’s name with that address.

iii	Whenever, there is an addition of Spouse name in the form and if the applicants previous passport did not have the spouse name, include the Marriage certificate/Joint photo affidavit. Specimen in the website www.passport.gov.in

iv.	Similarly, whenever the Spouse name is not being mentioned in the new application whereas the earlier passport had the Spouse name, then include the Divorce deed/Death certificate etc., to enable the Passport Office to accede to the request of the applicant.
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v.	In case of Minor applicants, both the parents should sign the Main form “declaration” column and Annexure H. If one Spouse is staying abroad, then the Affidavit as in Annex,. H should be enclosed with the application. The affidavit should be attested by the Indian Embassy or Consulate abroad where the Spouse is residing. If the parents do not have Passport, then an Affidavit in Annexure I should be submitted and the photograph of both Mother and Father be pasted and attested in the Affidavit. A photo identity of the Minor’s parents is also required viz. PAN card, Election commission Card, Driving license, Bank pass book etc., if they do not have a passport.

vi.	Minor’s application born after 26.1.1989 should enclose the Birth certificate issued by the Registrar of Birth or Municipal authorities. SSC certificate etc., is not a valid document for such applicants. All other applicants born before 26.1.1989, should submit their SSC leaving certificate /CBSE certificate as proof of date and place of birth. If the SSC certificate does not indicate the place of birth, a self-declaration of place of birth should be submitted along with the proof of date of birth. Only illiterate applicants and persons normally above 50 years of age can submit notarized affidavits indicating their place and date of birth and in addition submit Ration card/Election commission card/PAN card etc., which also indicates the age/date of birth.

vii.	Ensure that the Photograph is front facing with both ears visible, and has a contrasting plain background in comparison to the photo of the applicant. Since the photograph is scanned, if the photo and background is of the same color, it cannot be scanned properly. Photos should not bear any signature or stamp. No photograph with caps, dark spectacles/goggles, uniform, is acceptable. Don’t enclose scanned or digital photos. Ensure that the size is 3.5 x 3.5 cms. In case of infants, both the eyes should be open and the child should not be holding any toy or parents hands etc., should not be visible.
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viii.	Single parents should submit appropriate affidavit of NOC duly attested by the Magistrate only.

ix.	Guardians submitting on behalf of children whose parents are staying abroad, should submit Affidavits of guardianship duly notarized and two affidavits from the witnesses who is known to you.

x.	Use ball pens only for signature and sign all the places where signatures are required. Signature in Roller ball pen/ink pen/Gel pen gets smudged while heat laminating and the Passport office would not be responsible for smudged signatures in the passport. Applicant will have to again apply with payment for fresh booklet.
xi.	All forms and Affidavits are freely downloadable from the website www.passport.gov.in

xii.	Photocopies of documents submitted are only to be self attested if it is submitted by the applicants themselves at the counter. There is no need to attest by Notary.

xiii.	TATKAL applications which are accompanied by Annexure “F” or verification certificate should always be in the Official Stationery of the Officer issuing the certificate, and invariably enclose the Official and Residence telephone of the Officer with Mobile phone, copy of the Identity card with photograph of the officer and the photo of the Applicant should be stamped with the office seal. Defence officials need not submit their official photo ID. Applications without the above will be rejected at the counter and the application treated as a normal submission.

Accordingly, after the application form has been printed out, please go through the application form once again, so that it meets the requirement of the Passport office as has been explained in the form to avoid wastage of your time and a second visit to the office to submit the form. Also go through the model file which has been placed outside the Passport office for the benefit of the applicants, so that it is complete in all respects before the applicant reaches the counter to submit.