For submission of application forms, sale of forms, on-line registration, enquiry, appointment of Passport Officer.

While meeting to Passport Officer, please bring the relevent documents e.g. Requesting letter regarding issue of passport, Annexure-F, Annexure-I, in case of Tatkal Scheme and stay proof, birth certificate, 10th / 12th certificate etc. in case of any other objection. 

District Code

List of DPCs

List of Speed Post Centres

Remarks

01

RANCHI (NOT WORKING)

RANCHI, DORANDA

WORKING

02

BOKARO

HO, BOKARO

WORKING

03

EAST SINGHBHUM(JAMSHEDPUR)

HO, JAMSHEDPUR

WORKING

04

WEST SINGHBHUM(CHAIBASA)

WORKING

05

HAZARIBAGH

HO, HAZARIBAGH

WORKING

06

DHANBAD

HO, DHANBAD

WORKING

07

DUMKA

WORKING

08

DEOGHAR

WORKING

09

PAKUR

WORKING

10

GODDA

HO, GODDA

WORKING

11

GARHWA

HO, GARHWA

WORKING

12

LATEHAR

13

CHATRA

WORKING

14

LOHARDAGA

15

JAMTARA

16

SARAIKELA-KHARSAWAN

WORKING

17

GUMLA

18

PALAMU

19

GIRIDIH

HO, GIRIDIH

WORKING

20

SIMDEGA

21

KODERMA

22

SAHIBGANJ

WORKING

23

KHUNTI

24

RAMGARH

Counter #

Service Details

Counter No. 1

Fresh/New applications checking counter

Counter No. 2

Cash/DD Acceptance Counter

Counter No. 3

Enquiry/Status of your application, , Sale of forms, Delivery of Passport

Counter No. 4

Tatkal Cases,Valid/Expired Passports, Online Registration, Senior Citizens, Ladies, Minor, Govt/PSU/Official/ Diplomatic, ECNR, PCC, Renewal of Passports, Inclusion/deletion of spouse name, all Misc. Services.

1

Who can apply for passport in Passport Office, Ranchi?

Any one presently residing in Ranchi, Bokaro, East Singhbhum(Jamshedpur), West Singhbhum(Chaibasa), Hazaribagh, Dhanbad, Dumka, Deoghar, Pakur, Godda, Garhwa, Latehar, Chatra, Lohardaga, Jamtara, Saraikela-Kharsawan, Gumla, Palamu, Giridih, Simdega, Koderma, Sahibganj, Khunti and Ramgarh can apply in Passport office, Ranchi or at the District Passport Collection centers/Speed Post Centres at the above indicated districts.

You can apply any time as long as all the required documents as required is available with you. For detailed instructions please see website www.passport.gov.in.

As regards renewal of existing Passports, the same can be renewed even before one year of its expiry date. Further, most of the Embassies who issue visas insist on the passport validity being at least of six months to one year before they consider to issue visas. Accordingly, apply for renewal well before time and save the last minute rush.

Every passport issued has a new Number and validity. At present passports are issued every time for a ten year validity from the date of issue despite the application being for additional booklet/reissue. Tatkal passport are also issue for a 10 year validity on post-police verification basis. Only for Children, passports are issued with five years validity or upto the age of 18.

Any one applying for a fresh passport, renewal, re-issue, additional booklet can apply on-line . Applicants applying for Miscellaneous service viz., ECNR, PCC, Change of residential address etc., cannot apply on-line. Website for applying online is www.passport.gov.in and for detailed instructions please go through the web information.

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04

Do I need to visit the Passport Office, Ranchi to submit the passport if registered on-line?

Yes. The applicant has to come personally to submit the application along with all required documents. Bring along the print out of the passport application which will bear the registration number and the date of appointment with the Passport office for submission of the application. Last few columns need to be filled by hand and application signed and submitted in the office. On-line application cannot be submitted on the basis of authority letter. Further, you can submit the application any day from the date of appointment automatically allotted by the computer until a fortnight thereafter.

Application money and the tatkal fees as applicable is accepted in cash across the counter. Take a printed receipt for the amount tendered at the counter.

06

How soon can one get a passport if he apply’s at the District Centre in the District Passport Collection Centre?

Normally, one should receive the passport in 45-60 days, if the application is complete in all respects and all the relevant documents are enclosed. However, if passport is required urgently, the District Centre applicants are advised to submit their applications on-line and submit it in Passport Office, Ranchi. Since the District centers accept application fee only in Demand Draft, the applications after receipt at Passport office, Ranchi has to await clearance of the Bank draft through the Banking channels and it takes considerable time and further delay. Moreover, it has been observed that in few cases, the demand drafts contain some errors like lack of signature, undated, wrong code number etc., and it further adds to the delay before it is cleared.

07 What are the major defects noticed at the Passport office, when the application is scrutinized?

viii.

Single parents should submit appropriate affidavit of NOC duly attested by the Magistrate only.

ix.

Guardians submitting on behalf of parents staying abroad, should submit Affidavits of guardianship duly notarized + 2 affidavits from the witnesses who is known to you.

x.

Use ball pens only for signature and sign all the places where signatures are required. Signature in Roller ball pen/ink pen/Gel pen gets smudged while heat laminating and the Passport office would not be responsible for smudged signatures in the passport. Applicant will have to again apply with payment for fresh booklet.

xi.

All forms and Affidavits are freely downloadable from the website www.passport.gov.in

xii.

Photocopies of documents submitted are only to be self attested. There is no need to attest by Notary.

xiii.

TATKAL applications which are accompanied by Annexure “F” or verification certificate should always be in the Official Stationery of the Officer issuing the certificate, and invariably enclose the Official and Residence telephone of the Officer with Mobile phone, copy of the Identity card with photograph of the officer and the photo of the Applicant should be stamped with the office seal. Defence officials who need not submit their photo ID should submit any other photo ID for record. Applications without the above will be rejected at the counter.

08

File a First Information Report(FIR) at the nearest Police station here you lost the Passport. The FIR should clearly indicate the Passport Number which has been lost. If there are more than one passport lost, and only one FIR filed, submit a copy of the FIR in each case duly attested and indicating the application in which the original has been filed. Furnish a copy of the original FIR and all other documents required for submission of a normal passport, copy of the lost passport (if you have one), an Affidavit of Loss/Damage of Passport and Annexure I and F, if the duplicate passport is required urgently. If the passport was issued in another Passport office or at any of our Indian Embassy/High Commission abroad, a confirmation from them about the passport particulars and photo will have to be obtained, before the service is rendered .

09

What do I do, if I receive the passport with incorrect information or inadvertently receive some other’s passport due to postal errors?

Please return the passport immediately to this office. If mistake is onaccount of Passport office fault, we will rectify the same and return to you without any fees. A one page Correction form will have to be filed by the applicant. If error was on account of the data initially furnished by the applicant in the application being wrong, then applicant will have to file a Correction form and submit it in the office with the full fees. If their was a mis-representation of facts, then penalty could also be imposed.

However,  applicants are requested to file on-line which will  ensure that the passports are delivered without any errors since the applicant has himself/herself fed the data.  Handwritten applications  are many times illegible and not written  in capital letters in dark ink and  the data entry operators are unable to decipher the correct  alphabet or figures on certain  occasions.

10

Can I submit the application on the basis of authority letter?

Yes. Manual applications can be submitted on the basis of authority letter. But the authorized person should normally be a blood relative and should carry a photo identity card for verification. Authorised Travel agents approved by the Ministry of External Affairs, representing the applicant can also submit on the basis of authority.

11

No. Passports are normally not handed over at the counter. If at all delivered, it is only handed over to the applicant on production of his/her photo identity card. Minor’s passport can be handed over to either of the Parents who have signed the NOC. Passports on which miscellaneous service is rendered, is handed over across the counter to applicant or the authorized representative, preferably a blood relative. Authorised Travel agents authorized to submit the application are also authorized to take delivery of the passports across the counter on production of their Company Photo Identity Card. (Only Miscellaneous services)

12

 What do I do if I have a Court case against me?

Give full details in the appropriate columns in the application from. Further, obtain a Court order granting permission for travel abroad, which should be duly attested in original by the court and enclose the same to the application. If there are more than one case, the order should cover all the cases. Submit an affidavit about undertaking to follow the Court directions for travel abroad as per the terms laid down and to surrender passport as directed any time by the authorities concerned.

Suppression of information about pending court cases will attract penalty of upto Rs.5000/- and add to the delay in processing the application.

13

 Where do I submit my Passport Application Form in the Passport Office?(In case of ,my permanent address is Jharkhand, but I am working in out of Jharkhand state)

Please submit your application form in presently working place’s( jurisdiction of Passport office) .

In case of fresh Passport application, we are sending the Personal particulars form to the concerned District Superintendent of Police for police verification report on the third day from the date of submission of your application. These authorities then send the PPF(Personal Particulars Form) to your local area Police station for verification. Accordingly, if you do not hear from your local police station, then visit the area Police station along with your documents and fee receipt and clear your police verification.

You should enclose a Bonafide students letter from your College authorities and also from the Hostel warden if you are staying in a College Hostel. If you are staying in a private accommodation, then the lease deed would have to be enclosed with the application..

If you have just arrived in Ranchi to join an assignment, then a Company letter indicating your place of residence with company Photo Identity Card and the Bank Pass Book/Electricity Bill/Telephone Bill or Lease deed indicating your proof of residence should be enclosed.